Hi Brian,

I have a big list for you today but, hopefully, this will be the last of the big pushes!!! Please feel free to contact me if any of this does not make sense.

Thank you!!!

Donia

Donia Conn

Workshop Program and Reference Coordinator

Northeast Document Conservation Center

100 Brickstone Sq.

Andover, MA 01810

P: 978-470-1010 x220

F: 978-475-6021

dconn@nedcc.org

www.nedcc.org

First, I have attached a list of RI town names for you to create the drop down list. Have we also removed all other states from the State selection for the RI plan so there is no confusion (only listing RI, no other states)

In the printed version:

2.6 ADVANCE WARNING – EMERGENCY PREPARATIONS

This section describes precautions to be taken if you have advance warning of an emergency (e.g., hurricane, flood, wildfire). The events that you have indicated pose the greatest risk to your institution are listed first.

ADD: We cannot urge strongly enough that precautions include building a prior relationship with local emergency responders (e.g. fire department) and a local or regional conservator. Acquaint them with your mission, your staff, your collection, and your building. This preventive outreach costs nothing but your time.

On http://ri.dplan.org/inst/about.asp and http://ri.dplan.org/inst/about.asp?verifymode=1

ADD: Above the box for GPS Coordinates Coordinates are based on data from Google(TM) Maps.

ADD after Type of Institution line:

Institution Code: (box)

Enter LORI Code (if you have one) or XTC for Clerk, XHP for Historical or Preservation Society, XMU for Museum, XHS for Historic Site, or XST for State Agency.

In the printed version:

ADD materials in Red

2.2 EMERGENCY NUMBERS

2.2.1 Emergency Services

Police/Sheriff – Automatically populate from attached spreadsheet by town name

Name:

Phone:

911 Service unavailable

Fire Department – Automatically populate from attached spreadsheet by town name

Name:

Phone:

911 Service unavailable

Local emergency management – Automatically populate from attached spreadsheet by town name

Name:

Phone:

After-hours phone:

Cell phone:

Regional emergency management – Automatically populate with

Rhode Island Emergency Management Agency

625 New London Avenue

Cranston, RI 02920

(401) 946-9996 (24-hour phone)

(401) 944-1891 (fax)

www.riema.gov

*** ALSO ADD THIS TO THE WEB INTERFACE PAGE PLEASE

Regional Poison Information Center for Rhode Island and Massachusetts: 1-800-222-1222

***

In the printed version:

ADD materials in Red

2.9.3 Prepare for Recovery of Collections

• Get advice from a preservation professional. Unless the disaster is very small, it is likely

that you will want to contact a preservation professional to ensure that you are responding

properly. In the event of a major disaster, you may need to arrange for a professional to

provide on-site assistance.

Sources for preservation advice –

Professional Preservation Advice - Regional Centers

Professional Preservation Advice – Conservators

Additional Disaster and Preservation Sources can be found on the RI Office of Library and Information Services website http://www.olis.ri.gov/services/preservation/index.php

***

In the printed version:

ADD materials in Red

D.7 Professional Preservation Advice – Conservators

It is essential to establish an ongoing relationship with a conservator in your region or community

before a disaster occurs. Even if an emergency damages collections that are outside that conservator’s

area of expertise, he or she can direct you to qualified colleagues, and may be able to assist

them. To access the most up-to-date list of conservators, go to the OLIS Disaster and Preservation Sources website at: http://www.olis.ri.gov/services/preservation/index.php.

If you need to locate additional preservation/conservation assistance, see the American Institute

for Conservation (AIC) conservator database at http://aic.stanford.edu/. This link points you to

guidelines for choosing a conservator; the link to the database is at the end of the document.

*** Change web address to http://www.conservation-us/.org and remove all text after the ; in the sentence that follows the link ***

Similarly, on the web interface page for this section, http://ri.dplan.org/supp/emen/recoveryservices.asp:

ADD materials in Red

Professional Preservation Advice - Conservators

A list of conservators in the Rhode Island and adjacent states will be provided in your disaster plan (from this data entry screen, choose View/Print Section in Progress to view the list). If you maintain a relationship with additional conservation professionals, enter them here.

If you need to locate additional preservation/conservation assistance, see the American Institute

for Conservation (AIC) conservator database at http://aic.stanford.edu/. This link points you to

guidelines for choosing a conservator; the link to the database is at the end of the document.

*** Change web address to http://www.conservation-us/.org and remove all text after the ; in the sentence that follows the link ***

Attached is the list of conservators to be added to the boilerplate text sorted by specialty. Please insert to replace list of names and addresses already there.

***

In the printed version:

ADD materials in Red

D.9 External Suppliers

To access the most up-to-date list of conservators, go to the OLIS Disaster and Preservation Sources website at: http://www.olis.ri.gov/services/preservation/index.php.

***

In the printed version:

ADD materials in Red

2.9.3 Prepare for Recovery of Collections

• Determine whether it will be necessary to relocate collections, either to dry them

or to store them temporarily to protect them from danger while the building and damaged

collections are salvaged. We urge you to assess frequently (at least once a year) possible sites in your community: school gymnasiums, empty or partly-emptly warehouses, church halls, businesses with temporary space.

***

In the printed version:

ADD materials in Red

N.2 Relocation/Temporary Storage of Collections

Areas (within the building, in another building within the institution, or off-site) to which collections

in imminent danger of becoming damaged can be relocated, or where undamaged collections can

be temporarily stored are: We urge you to assess frequently (at least once a year) possible sites in your community: school gymnasiums, empty or partly-emptly warehouses, church halls, businesses with temporary space.

***

http://ri.dplan.org/supp/volu/personnelservices.asp and at

I.2 Services for Staff/Volunteers/Workers

Rhode Island 2-1-1

2-1-1 Get information 24 hours a day, 7 days a week. One call gives you access to resources across

your community, whether you need to get help - for you, for a family member or for a friend.

Someone at 2-1-1 will help connect you to the services or information you need. Confidentially, for

free, in your language.

Dial: 211 from any phone in Rhode Island

TDD/TTY: 519-0374

Out of state callers: 1-800-367-2700

REMOVE second instance of 2-1-1 that occurs immediately after Rhode Island 2-1-1 (highlighted in Red above). Also, change the hyphen to an em dash highlighted in red above.

***

In Appendix I, replace text with the following:

Temporary Clerical/Office Workers (Potential sources for hiring temporary workers)

Labor Ready

78 Dean St.

Providence, RI 02903

401-751-8900

1862-Br@LaborReady.com

200 Main St.

Pawtucket, RI 02860

401-724-6100

1861-Br@LaborReady.com